Back Office Accounts Software

KC Back Office Accounts - Integrated Accounting Software. KC Back Office Accounts is a unique software solution designed to manage the day to day activities of any retail, hospitality or trade business. KC Back Office Accounts integrates directly with KCPOS and can be seamlessly integrated into many of the leading accounts software packages to provide both a comprehensive Commercial and Financial management solution.

This easy to use system is the perfect solution for retailers with the flexibility to view management information on a week by week basis. KC Back Office Accounts offers an open period accounting structure, allowing you to have access to vital financial data and information about your business all year round.

Key features of KC Back Office include:

Stock Control

• Optimise stock levels
• Track stock movements across multiple locations
• Record minimum stock and reorder levels
• Size / Colour / Style Matrix
• Units of Measure
• Structured stock items
• Multiple barcodes per product
• 8 price bands per item
• Stock Valuation Reports at location level

The stock control feature within KC Back Office Accounts allows you to control costs by simplifying the way you manage your stock requirements. Stock control has the ability to optimise your stock levels, increasing your efficiency. Stock movements can be tracked across multiple locations allowing you to manage re-order levels and selling prices centrally.

Utilising a full size/ colour/ style matrix, this product is unique in its unrivalled ability to manage product information, pricing and stock levels, making this solution ideal for the clothing industry. The Units of Measure function allows you to buy in one volume and sell in a different volume. Also, structured products made up of composite parts of others, such as cocktails and sandwiches mean stock control can be more effective. Separate items in a unit of measure and an element of a matrix can have multiple barcodes which allows you to cater easily for manufacturers repackaging stock or issuing promotional codes.

Purchase Order Processing

• Helps maintain and control stock levels
• Supplier price lists to control buying
• Documents generated from order through to supplier invoices

Purchase Order Processing gives you tighter control over stock and financial management. KCPOS is a solution that provides traceability on all purchase order documentation from raising the purchase order right through to receiving the supplier invoice and matching the delivery note. With the option to seamlessly add an automated reordering process, stock management can be easily optimised to meet your exact requirements.

Sales Order Processing / Sales Ledger

• Customer special price lists, discounts and credit limits
• Control over delivery processes, stock availability and stock levels
• Process invoices, credit notes, receipts, refunds
• Credit control facilities via a Debtors Report

Sales Order Processing gives you greater control over your delivery process, stock availability and stock levels. This function generates sales documents to check for customer special price lists and discounts. With built in credit control facilities, the Sales Ledger improves cash flow by allowing tighter control in the management of your customer payments. The Sales Ledger can email statements to customers, allowing you to efficiently manage and control customer records.

Purchase Ledger

• Control supplier transactions
• Reports as standard

The Purchase Ledger is a total management tool used to control supplier transactions. A range of reports are provided as standard.

General Ledger

• Management and information reports
• Open period accounting
• VAT Returns

Allowing you to see your company’s financial status, the General Ledger provides management information and reports. Updates and real-time data from the sale and purchase ledgers help you to determine trends in your company’s performance for current or future periods and years.

Additional Features:

Scalable

KC Back Office Accounts was designed for both single site user and multi site multiple user type applications. Its modular construction enables companies from many industries to optimise their profitability and performance store by store, department by department, item by item. When your management reporting becomes a key focus, KC Back Office Accounts has the ability to integrate into larger scale financial packages. This allows you to retain the same front of house stock management whilst being able to deliver the key reporting you need.

Push Pin Technology

Using the latest push pin technology users can ‘pin’ a screen to remain open while browsing through a list of records. Windows such as sales orders can be easily viewed whilst scrolling through customer records, without having to re-open the sales order screen every time the company record is changed.